E-Verify: New “Historic Records Report”

Document created by 1017515 on Nov 26, 2014Last modified by 1017515 on Jan 29, 2015
Version 1Show Document
  • View in full screen mode

On January 1, 2015, US Citizenship and Immigration Services (USCIS) will begin disposing of E-Verify records that are more than 10 years old in accordance with the National Archives and Records Administration (NARA) records retention and disposal schedule. USCIS is required to dispose of E-Verify records 10 years old and older to minimize security and privacy risks associated with US Government retention of Personal Identifiable Information (PII). Accordingly, as of January 1, 2015, USCIS will begin disposing of E-Verify case records whose last transaction occurred on or before December 31, 2004.

 

The below information was provided by USCIS as a time sensitive reminder for E-Verify record disposal.

 

Time Sensitive Reminder: E-VERIFY RECORD DISPOSAL

Have you been using E-Verify more than 10 years?

If yes, please download the new “Historic Records Report” before Dec 31, 2014.

Effective January 1, 2015, E-Verify transaction records more than 10 years old will be deleted from the system. You will no longer have access in E-Verify to cases you created prior to December 31, 2004.

E-Verify has created a new Historic Records Report. If you want a record of your cases that are over 10 years old, you must download the new Historic Records Report before December 31, 2014. The report will include all transaction records for cases more than 10 years old.   The report is only available until December 31, 2014.

It is a best practice to record the E-Verify case verification number on the relating Form I-9. Employers are encouraged to also retain the Historic Records Report with the Form I-9.

If you were not using E-Verify on or before December 31, 2004, you need not download the report. There will be no records to report.

Will E-Verify delete records annually?

Yes, E-Verify will delete transaction records more than ten years old annually.

Employers will be advised each year when the Historic Records Report is available for downloading.

For more information, see the Fact Sheet and guidance on downloading the  Historic Records Report at http://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Fact-Sheet-E-Verify-NARA.

Attachments

    Outcomes