1002074

Are you using the new Form I-9?

Blog Post created by 1002074 on Jan 25, 2017

Beginning January 22nd, all employers are required to utilize the new Form I-9.  The new form was created to reduce confusion and the resulting technical errors by both employers and employees.  This new form can be completed digitally and contains pull-down menus, imbedded calendars and the like.

 

However, employers who complete the new Form I-9 online using Adobe Reader or other PDF reader, will still be required to print the form, procure handwritten signatures and store in a safe and accessible place.  Furthermore, employers will also need to monitor re-verifications and updates with a calendaring system.  You will also have to use E-Verify as a separate system.    You can read more about the new form at the USCIS website; https://www.uscis.gov/i-9.

 

If this system still sound complicated to you, CAI has an easier solution.  Our Form I-9 service offers a version of the electronic Form I-9 that allows you to complete and store your I-9s paperless, and with the assurance that you are filling out the form in a compliant manner.

 

In addition to the electronic I-9, our system can seamlessly incorporate E-Verify.

 

Highlights of our service include:

  • Electronically complete, sign and store the Form I-9.
  • Real time validation of data entered into the Form I-9.
  • Instant Employment Authorization.
  • Expiration Notices – Email notification of an employee's expiring work authorization is sent out before it becomes a problem.
  • No servers or software to install or maintain.
  • Easy Searching – Search for stored forms to export, or print the PDF.
  • Audit Log – All actions (creation, view and print) relating to a form are tracked in the audit log.
  • Multiple permission levels for increased security.
  • Duplication Alert – User is notified when entering a form for an employee who already has a form on file, thus preventing employees from using the same SSN.
  • Remote employee authorization - we have notaries around the country who can verify documents.
  • Great Customer Service – You know and trust us, we are just a phone call or email away.

 

If you would like to learn more about our electronic I-9 services, please give us a call and ask for Brielle Earley or Kevin von der Lippe at 919-878-9222 or 336-668-7746.

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